Executive Assistant to the President & CEO


Come work for a national non-profit ministry whose work is to positively impact thousands of young lives in multiple communities around the country and around the globe. This person will play an integral role in the operations of a thriving work environment which expands to multiple teams over the summer months. If you enjoy working in an agile office environment, getting things done, and working for a company whose mission is to empower students in life-changing ways, consider applying for this position. Responsibilities • Manage the president’s daily agenda and calendar. • Manage the president’s correspondence: letter drafting and editing for all executive letters and emails. • Manage the logistics of the president’s travel, events, and meetings. • Serve as the president’s gatekeeper: screening the president’s calls and scheduling inner office meetings. • Attend all executive team meetings to take notes and assign tasks. • Manage development tasks with the president including: writing and sending thank-you letters, completing grant proposals, producing the annual report, coordinating donor gifts, managing donor database upkeep, etc. • Manage logistics for Passport’s annual board meeting and quarterly board reports. Maintain other board correspondence as needed. • Perform other tasks and lead other projects as assigned and as strengths and gifts are discovered moving forward. • Hours: full-time (8 hours/day, 40 hours/week) Requirements • Bachelor’s degree • Strong verbal & written communication skills • Positive attitude • Highly organized • Solutions-oriented, proactive problem solver • Focused worker • Team player • Stable presence • Computer literacy and the desire to learn • The nature of this position requires that the person is a Christian with an active faith and an understanding of faith-based ministry. • Applicants should understand and affirm Passport’s close ties and/or official partnerships with the United Methodist Church (UMC), Cooperative Baptist Fellowship (CBF), Presbyterian Church USA (PCUSA), African Methodist Episcopal Church (AME), and other Christian denominations. Preferences • Knowledge of Apple Products is preferred • Three years of experience in a related position is preferred • Experience with Database Management (Access, FileMaker, etc) is a plus • Experience with Website Maintenance (WordPress, CMS, etc) is a plus Benefits • Financial Package: Up to $40,000 annually after first 6 months of employment ($13-16/hour plus insurance and annuities). Annual salary increases for good work are almost guaranteed. • Health & Dental Insurance: 100% employer-paid insurance premiums after 3 months of employment. • Retirement and Annuity Benefits: 13% of wages paid 100% by employer after 6 months of employment. • Holidays: MLK Jr Day, Good Friday, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and Friday, and the Christmas & New Year Days; the office is closed from Christmas Eve to New Year’s Day, as paid leave. • Vacation: Passport, Inc. offers new employees 10 days of paid vacation chosen by the employee in consultation with the supervisor. After 5 years, the employee receives 15 days of vacation; after 10 years, 20 days. • Holidays & Vacations: amount to 22+ days of paid leave during the first year. • Sick Leave: The employee shall receive up to one (1) sick day per month with pay. Sick days are cumulative up to 120 days. • Maternity/Paternity Leave: Female employees are given 6 weeks of maternity leave following the birth or adoption of a child; males, 4 weeks of paternity leave. To Apply: email a single PDF document to searchcommittee@passportcamps.org. Your PDF should include your resume and a one to two page cover letter detailing why you are interested in working with Passport.

Contact: Scott Ford

Address: 3421 Sierra Drive Birmingham AL 35216


Website: www.passportcamps.org

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