Administrative Assistant / Treasurer

9/3/2019

Leadership Title: Administrative Assistant/ Treasurer Salary: Hourly, $13 - $15 Status: Part-time Hours: 10-15 hours weekly Days: Monday -Thursday Report to: Staff-Parish Relations Committee, Senior Pastor, and Associate Pastor Purpose of the Job: The purpose of Isom’s Chapel UMC in the Northeast District Administrative Assistant is to maintain the central office for the church, fulfill clerical, administrative and accounting/ financial duties in a collegial and professional manner, and to assist the pastors to help fulfill other ministry needs as they occur.

I.              Experience and Knowledge Required:

  • Have a full understanding of Isom’s Chapel’s vision and mission statements
  • Working knowledge of Excel, Outlook, and Quickbooks
  • Knowledge of office procedures and record-keeping
  • Ability to handle and resolve recurring problems in a professional manner
 
II.            Essential Functions and Responsibilities:
§  Maintain confidentiality
§  Assist pastor/pastors when needed
§  Assist church members with office needs
§  Record keeping
§  Maintain church calendar 
§  Manage incoming and outgoing mail -physical and electronic
§  Answer phone and relaying messages 
§  Compose and type correspondence
§  Monitor and order office supplies, as well as other material or items needed for ministry
§  Establish and maintain all files -physical and electronic
§  Keep and Update membership records: attendance, duties, and contact information 
§  Create monthly Newsletter
§  Create, print, and fold weekly bulletin for worship
§  Attend Administrative Board Meeting monthly to take the minutes
§  Type Administrative Board Meeting minutes in a timely fashion
§  Send and receive emails for the church and on behalf of the pastor/pastors
§  Update picture directory when needed
§  Maintain and record Sunday School attendance
§  Verify purchases and pay invoices
§  Prepare and cut payroll checks; distribute to employee(s)
§  Reconcile Bank statement with Quickbook
§  Prepare and distribute financial reports to the Administrative Council
§  Present financial information at monthly board meeting
§  Prepare and file electronic Federal and State taxes
 

III.          Other Duties and Responsibilities:

§  Attend occasional district and/or community meetings
§  Work closely with the Administrative Board of Isom’s Chapel
§  Help complete year-end statistical data for the conference
§  Help straighten books and replenish pens, offering envelopes, and Kleenex in the Sanctuary
§  Send Birthday cards on behalf of Isom’s Chapel
§  Some travel to the bank or Post Office 
§  Motivated to work unsupervised
§  Tidy and neat 
§  Problem solving
§  Must be able to greet and direct visitors
§  Developing an accountability/ prayer partner is encouraged
§  Knowledge of facilities
 
IV.           The Administrative Assistant must possess and exhibit the following core values in his/ her daily life if a member of Isom’s Chapel:
  • Upholding the covenant to support Isom’s Chapel with your prayerpresencegiftservice, and witness.
  • Prayer– you agree to pray for the Church.
  • Presence– you agree to support Isom’s Chapel with your attendance.
  • Gifts– you agree to support Isom’s Chapel with your physical gifts and your monetary gifts with the ultimate goal of tithing.
  • Service– You pledge to support the ministries of Isom’s Chapel volunteering when possible.
  • Witness– You pledge to live your life according to Scripture. 
 
 
 
 
 
 
 

Contact: Tony Jones

Address: 16230 Mooresville Road Athens AL 35613

Phone: 2562325892

Email:

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