Safe Sanctuaries - Background Check Negative Occurrence Example Letters

November 01, 2021

Form Letters for Various Situations to be Sent When There Is a Negative Occurrence On a Criminal Background Check

Examples of documentation to be sent:

Rejection of Application to Work with Children and/or Youth

Date

Dear ___________:

With your permission, the “Name of your Church” received a criminal background check from Employment Screening Services based on the personal information you provided. There was an indication that you have a criminal conviction. After reviewing the information, we have decided to refuse you the privilege of working with the church or conference-affiliated program for which you applied. Please note that we are willing to meet with you and discuss this negative occurrence if you wish to appeal our decision. However, until such a time as we feel confident that this negative occurrence will not compromise your suitability to work with children and/or youth, you are not permitted to serve in any leadership position with children and/or youth in the North Alabama Conference of the United Methodist Church. We welcome you as a member of the church and want you to be a part of our community in other capacities, but we feel it best not to have you serve with the children or youth.

Sincerely,
Safe Sanctuaries Team
Or Senior Pastor’s signature

 

Letter of Acceptance with Stipulations

Date

Dear ___________:

With your permission, the “Name of Your church” received a criminal background check from Employment Screening Services. based on the personal information you provided. There was an indication that you have a criminal conviction. Based on this information, we have decided to limit your participation with the church or conference-affiliated programs for which you applied. Please note that we are willing to meet with you and discuss this negative occurrence if you wish to appeal our decision. However, until such a time as we feel confident that this negative occurrence will not compromise your suitability to work with children and/or youth without restrictions, you must meet the following stipulation(s).

List of stipulations or restrictions

Thank you for your cooperation in this matter. Any failure to comply with these terms will mean the immediate termination of your privileges of working with children and/or youth in the North Alabama Annual Conference.

Sincerely,
Safe Sanctuaries Team
Or Senior Pastor’s signature

 

Letter of Acceptance without Stipulations

Date

Dear ___________:

With your permission, the “Name of your church” received a criminal background check from the Employment Screening Services based on the personal information you provided. There was an indication that you have a criminal conviction. Based on our review of the information we received, we have decided to approve your participation with the church or conference-affiliated program for which you applied. Please note that we are aware that people make mistakes and we support the progress you have made since that incident. However, having made a mistake with legal consequences, it is imperative that you present yourself for service in the Church and North Alabama Conference with an even greater sense of responsibility for maintaining the highest ideals of the Christian lifestyle. We are confident you can do just that. Thank you for your willingness to serve.

Sincerely,
Safe Sanctuaries Team
Or Senior Pastor’s signature

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